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How (and Why) to Change to Apple Notes


Apple Notes is a feature-rich note-taking resolution and when you use a Mac, iPhone, or iPad you should use it without cost. Switching is comparatively simple, however there are some things to bear in mind particularly when you use non-Apple gadgets like Home windows PCs or an Android smartphone.

Why Use Apple Notes?

Except for utilizing Apple gadgets just like the iPhone or Mac, one of the crucial compelling causes for utilizing Apple Notes is that it’s utterly free. Notes are saved in iCloud and sync between Apple gadgets, and are additionally accessible by way of the net at iCloud.com. They may depend in opposition to your iCloud storage restrict, of which you get 5GB without cost, however since notes are principally comprised of textual content they take up little or no area.

That is completely different from different note-taking providers like Evernote or Bear which both restrict the variety of gadgets linked to a free account or require a premium subscription to entry the characteristic in any respect. There are different advantages to paying for these providers, however when you solely want a easy note-taking resolution Apple Notes may be the higher alternative.

Notes is an easy app nevertheless it doesn’t skimp on the options most customers would use each day. There’s assist for file attachments, embeds for media like photos and maps, word sharing and collaboration, and a few security measures to maintain your Notes hidden from prying eyes. You may format textual content, create checklists, draw tables, and scribble or spotlight utilizing your finger or stylus.

Apple Notes for Mac

The app stops wanting the power-user strategy taken by OneNote (which is great, and likewise free to make use of). It’s additionally so much sooner and customarily extra nice to make use of than Evernote (which nonetheless lacks a native Apple Silicon model in November 2021). You get extra flexibility and options than you do with a minimalist resolution like Simplenote.

There’s additionally deep integration with Apple’s Highlight search on Mac, iOS, and iPadOS. In case you are utilizing the app on one among Apple’s tablets you’ll be able to anticipate full assist for handwriting and different scribblings together with your Apple Pencil too. PDF and picture attachments embody assist for OCR (optical character recognition) so you’ll be able to discover textual content in photos by looking as you’ll another word. You may also convert your handwriting to textual content due to the identical OCR engine.

RELATED: The best way to Copy Textual content From a Image on iPhone

Issues to Contemplate Earlier than Switching

For those who want a severe note-taking resolution like OneNote or Evernote, Apple Notes may not be sufficient. There’s no dictation characteristic as per OneNote, neither is there the deep integration with different platforms that Evernote offers. You may solely sync by way of iCloud, and maintaining your Apple devices updated with the newest model of macOS, iOS, and iPadOS is integral to maintaining Notes working because it ought to.

Apple Notes can be a really Apple-centric platform. That is price contemplating when you want a note-taking resolution for platforms like Home windows or Android. There’s no native model of Apple Notes for these gadgets, so that you’re caught utilizing the net model as an alternative (which is usable, however a far cry from a local app).

Access Apple Notes on iCloud.com

Apple Notes additionally offers little in the best way of export choices, which implies it’s a bit tough to get issues out of the ecosystem when you’ve used it for some time. You may export every word individually to separate PDF information, however that’s laborious. Third-party apps like Exporter and Notes Exporter fill the hole right here, however there’s no native method to do that in Apple’s app.

iCloud is one other consideration. In case your Notes assortment balloons then you definately’ll must be ready to pay for iCloud storage when you don’t already achieve this. An extra 50GB is just $0.99 per 30 days, nevertheless it’s price maintaining in thoughts.

Lastly, switching to Apple Notes from an current platform like Evernote or OneNote is way simpler on a Mac. On an iPhone, your choices are restricted and require that you just export your notes to the Information app or e mail your self information and import them that method. Some apps like Evernote don’t permit you to export greater than a single word at a time on cellular, so utilizing a Mac will make your life a lot simpler.

Shifting Your Notes to Apple Notes

We advocate utilizing a Mac to do that. An iPhone can be utilized to import Evernote ENEX information, however different file varieties will likely be added to notes as attachments fairly than imported as textual content.

Apple Notes can import Evernote ENEX (particular person notes and notebooks) on each Mac and iPhone or iPad. On a Mac you ca can even import TXT, RTF, RTFD, and HTML information as new notes by way of the File > Import to Notes choice.

Import ENEX file to Apple Notes

Having assist for the Evernote ENEX format is a superb software to have at your disposal. If you wish to change from OneNote to Apple Notes, you should use Evernote to import your notes from OneNote, then export these notes from Evernote within the ENEX format. This lets you import OneNote information to Apple Notes, utilizing Evernote as middleware.

The Apple Notes equal of Evernote notebooks are folders, so one straightforward strategy to preserve your group construction is to export your Evernote notebooks one after the other. To do that, launch Evernote for Mac and choose the pocket book you need to export. Hit Command+A or Edit > Choose All adopted by File > Export Notes.

Select the ENEX format and save your file (give it a reputation you’ll affiliate with that pocket book). Now head to Apple Notes and click on File > Import to Notes. Your notes will likely be imported and positioned in a folder referred to as “Imported Notes” full with information like when your word was first created.

Rename folder in Apple Notes

Now you can right-click (or Management+click on) the folder and choose “Rename” and provides it a reputation that displays your authentic pocket book. Do that as many occasions as you want for all your notebooks, ensuring to alter the identify of the “Imported Notes” folder every time to keep up order.

To import ENEX information on an iPhone or iPad, add the file to your iCloud Drive and entry it with information, or e mail it to an e mail account you’ve gotten entry to in your iPhone. Faucet on the file to open it adopted by Share > Notes. Faucet “Import Notes” to finish the operation. You’ll have an “Imported Notes” folder now you can rename.

Organizing Issues With Apple Notes

There are two predominant methods of organizing issues in Apple Notes: folders and tags. Folders create straightforward dividing strains between various kinds of notes. For instance, you’ll be able to preserve all work-related notes in a “Work” folder, excluding private issues totally.

Tags are completely different in that they can be utilized to seek out issues throughout completely different folders, and be used to arrange sensible folders primarily based on tags. So for instance it’s straightforward to seek out all your receipts, each private and work-related, by tagging them with the #receipt tag. You could possibly arrange a wise folder to filter by the identical tag, which might checklist all matching notes no matter which folder they’re in.

Browsing by tag in Apple Notes

Folders and tags are listed on the “dwelling” display of the Notes app for iPhone and iPad, and within the sidebar of the Mac app. You may faucet or click on on a folder or a word to filter content material. You may transfer a word from one folder to a different utilizing the “Extra” context menu on each platforms (accessible by way of the “…” ellipsis icon on cellular gadgets, and right-click menu on a Mac).

Tags should be added to the physique of a word utilizing the hashtag format (together with word title). Tags should be one steady phrase, and if you need a number of phrases you’ll want to make use of dashes or underscores. You may choose a number of notes on iPhone (Extra > Choose Notes) and Mac (Command+click on) then apply current tags utilizing the “Tags” button on cellular or the right-click menu on a Mac.

Create a wise folder utilizing the “New Folder” button and choose “New Sensible Folder” then enter the tag you need to use to filter your notes.

Additional Options You Ought to Be Utilizing

Apple Notes is made helpful by the use of some extra options that some note-taking apps both don’t have or put behind a paywall. On cellular gadgets just like the iPhone or iPad, Notes will be used as doc scanner. Create a brand new word, faucet on the digicam icon, then select the “Scan Paperwork” icon. You may sketch utilizing the “pen” icon too.

Scan documents with Apple Notes for iOS

You may name on these features from the Mac app by clicking on the “Picture” icon, however you’ll want to finish the motion in your cellular machine.

Insert images or documents in macOS Notes

One other helpful characteristic is the power to lock notes. On a cellular machine faucet on a word then use the Extra > Lock choice. You’ll be capable of unlock notes with a password (often called your Notes password, which is about up the primary time you lock one thing) or Contact ID/Face ID when you’ve set it up.

On a Mac, there’s a devoted “Lock” button within the prime row of icons whereas viewing a word. Your password will be set below Notes > Preferences, or you’ll be able to use Contact ID in case your Mac has a fingerprint scanner. The password will sync by way of iCloud, and you’ll’t get better it when you neglect it (however you’ll be able to create a brand new one, then discard your outdated locked notes).

Share note in Apple Notes for Mac

Collaboration options are additionally current, and you’ll add others to your word utilizing the “Share This Word With Others” button that seems in each variations of the app whereas modifying a word. Anybody you add will obtain an invite to collaborate and might use the cellular, Mac, or internet variations of Apple Notes to take action.

You may even share entire folders below Edit > Extra > Share Folder on a cellular machine or just by right-clicking a folder on a Mac and selecting “Share This Folder” to provide one other social gathering entry to any notes inside.

RELATED: The best way to Collaborate on Notes in macOS

Give Apple Notes a Shot

If you may get over being locked into one other side of Apple’s ecosystem, there’s so much to like about Apple Notes. Whereas it doesn’t fairly match the do-everything nature of OneNote, it’s arguably extra usable for informal customers who don’t want Microsoft Workplace ranges of performance.

However there’s extra! On iPhone or iPad you’ll be able to embed and shortly create notes, take notes utilizing handwriting, and draw good shapes.




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